Project management is the process and activity of planning, organizing, motivating, and controlling resources, procedures and protocols to achieve specific goals in scientific or daily problems.
Furthermore, an IT project is any information technology project that has an assigned start and end date, often with specific milestones and goals to be met during the development cycle.
IT project management is difficult to execute as technology is always moving, changing, adapting and challenging business as we know it.
To be successful, organizations should adapt a standard approach to managing projects. A standard approach provides the following benefits:
- It establishes ground rules and expectations for the project team.
- It provides project managers and the operational staff with a common language that eases communication and helps ensure that everyone is on the same page.
- Managers can quickly determine which ones are performing smoothly and which are not when all projects follow the same processes and approaches, and use the same metrics for measuring project performance.
“On average, large IT projects run 45% over budget and 7% over time, while delivering 56% less value than predicted,” McKinsey reported
Not using a standard approach is the biggest IT project mistake a business can make. It makes it possible for an organization to measure the success of its projects to determine which processes and methodologies are working and which ones need to be improved.
Communication is the most important factor of successful project management and communicating well with your internal client is a must. Business and IT often speak different language, so the project manager must translate.
Another thing to look after – For long-running projects, your project team can change, with people leaving for other projects or new jobs. It’s frustrating, but you must recalibrate.